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Are You Seeing Stars?

Did you get a new listing recently? If so, congratulations! We know you’ll have many more down the road. When you get busy, it can sometimes be difficult to remember all the rules involved when it comes to submitting new listings.

One of those rules involves uploading your required documents to your listing. Remember, you have 5 business days from the date you input your listing into Matrix to have your required documents uploaded to your listing. Required documents include, but are not limited to, the following disclosures:

  • DPOR, or Residential Property Disclosure Statement, which must be submitted for all but new construction or distressed sales.
  • AICUZ, or Transfer Disclosure of Property Near Military Air Installation, which must be submitted for properties located in Virginia Beach, Norfolk, Chesapeake and some parts of Hampton.
  • LEAD, or Lead Paint Disclosure, which must be submitted for properties built prior to 1978.

If your transaction in Instanet is properly linked to your listing in Matrix, you will see an empty blue star to the right of each document on the Documents page of your transaction. To upload your documents to your listing, you’ll have to turn those empty blue stars into solid blue stars. You do that by clicking on the empty star, which will open up the following window:

Grow with REIN, blue star for uploaded documents

Choose the correct document title from the drop-down menu. Some documents have a List and a Buy version, so you’ll want to select the LIST version. Select “MLS Agent View”, then click “Update”. When you see solid blue stars, you know your documents have been uploaded to your listing.

Need some additional guidance? The link below will give you a step-by-step guide on how to upload your required documents to a listing.

Uploading Documents to a Listing